GEM Billing ProGEM Billing Pro
LoginGet Started →
📚 Documentation & User Manual

Mastering GeM Billing Pro

Everything you need to know about setting up multiple firms, issuing government-compliant GeM tax invoices, attaching delivery challans, and automating your monthly CA reporting.

🏢

1. Multi-Firm Setup

Separate GSTINs, bank accounts, stamps, and series.

📄

2. GeM Invoicing

Order IDs, consignee details, and challan tracking.

📦

3. 1-Click CA Export

Generate audit-ready ZIP packages for GST filing.

Section 1

Configuring Multiple Firms

GeM Billing Pro is built from the ground up for multi-entity management. You don’t need to purchase multiple licenses or log in and out.

Step-by-Step Firm Configuration:

  1. Go to Settings > Firms > Add New Firm.
  2. Enter the Firm Name, Official Trade Name, Registered Address, and GSTIN.
  3. Specify the Invoice Prefix (e.g. GEM/24-25/ or SRV/) and initial counter number.
  4. Enter Bank Account details (Bank Name, Account Number, IFSC, and Branch) for payment receipt.
  5. Upload your Round Company Stamp and Authorized Signatory image (PNG format with transparent background recommended).
  6. Choose your preferred Default Invoice Template Style (Styles 1 through 5).

💡 Pro Tip: Use the top navigation bar to switch between active firms instantly. All parties, catalogs, and invoices update dynamically.

Section 2

Generating GeM-Compliant GST Invoices

Government departments require strict documentation to process treasury bills. Missing contract numbers or consignee names result in rejected bills and delayed payments.

Essential GeM Invoice Fields:

  • Buyer PO / GeM Order No (buyer_order_no): Your official GeM Contract ID (e.g. GEMC-511687712345678).
  • GeM Order Date (buyer_order_date): The contract award date from the GeM portal.
  • Consignee Destination (destination): The exact delivery address, officer designation, and department name.
  • Delivery Challan Date (delivery_note_date): The date items were dispatched or handed over to the courier/transport service.
  • Supply Tracking Remarks (supply_remark): Individual item remarks (e.g. Part of Lot 1 Delivery / Batch #409).
Section 3

Automating Monthly CA Reporting

Normally, GeM sellers lose hours collecting invoices, downloading PDFs one-by-one, and photographing purchase bills for their accountants. GeM Billing Pro generates a complete audit package with one click.

How the 1-Click ZIP Package Works:

  1. Navigate to Reports > CA Export.
  2. Select the target month and year.
  3. Use the Bulk Upload area to drag-and-drop any vendor purchase receipts or courier bills for that month.
  4. Click Generate CA Monthly Package.
📦 CA_Monthly_Package_FirmName_09_2026.zip
├── 📄 Sales_Invoices_Summary.csv (with Taxable, CGST, SGST, IGST)
├── 📄 Purchase_Bills_Summary.csv (for GSTR-3B ITC reconciliation)
├── 📁 Sales_Invoices/ (All stamped official PDF invoices)
└── 📁 Purchase_Bills/ (All attached vendor bill scans & receipts)
Section 4

Quick Bill Mode (Instant No-Save Invoicing)

Need to create a fast proforma invoice, rate estimation, or emergency delivery challan without cluttering your audited accounting database?

Open Invoices > Quick Bill. Fill in the buyer name, items, tax rates, and click Download PDF. The system generates a formatted, stamped PDF directly in your browser without saving records to your permanent ledger.